The legalisation of residence is the first step to be taken by any foreigner in Poland who plans to run his or her own business. Having an appropriate residence title is not just a formality, but a prerequisite for operating legally on the Polish market. Without a valid residence permit, a foreigner in Poland cannot set up a business, hire employees or conclude business contracts. This is why it is so important to get residence issues in order even before starting a business.

When can a foreigner operate a business?

According to the regulations, a foreigner may conduct business in Poland if he or she holds an appropriate residence title - for example, a permanent residence permit, a long-term resident status of the European Union, subsidiary protection or a residence card with the annotation 'access to the labour market'. The legalisation of residence is therefore not only proof of legal residence, but also a pass to carry out economic activities.

Some forms of residence, such as a national visa or temporary residence for work purposes, do not always allow you to run your own business. It is therefore advisable, before registering your business, to make sure that your current residence permit gives you this right. If in doubt, it is best to consult a legalisation adviser who can help you choose the right type of permit.

Which form of business to choose?

The most common form chosen by foreigners is the sole proprietorship (JDG), as it is quick and cheap to register and easy to operate. An alternative is a limited liability company, which reduces financial risk and separates private and company assets. For larger businesses, limited partnerships or joint stock companies are also often chosen.

Each of these forms has its own advantages and responsibilities, so it is worth thinking through the decision and analysing the tax and formal issues. A full description of the process can be found at Establishing a company in Polandwhere step-by-step registration procedures and required documents are described.

Process of legalising residence for the purpose of running a business

Foreigners from outside the European Union who wish to conduct business activities in Poland must obtain a temporary residence permit for the purpose of conducting business activities. The application must be submitted to the voivodship office competent for the place of residence.

Amongst other things, the application must be accompanied by a business plan, proof of funds to run the business, a lease agreement for the premises, as well as documents proving health insurance. In some cases, it is also required to show that the business generates income or creates jobs.

The legalisation of residence under this procedure gives the foreigner the right to run a business, conclude contracts, issue invoices and employ workers. It is a legal way to develop business in Poland and build a stable position on the European market.

Why use experts?

Going through the process of legalising residence and registering a business on one's own can be complicated, especially for those who are not familiar with the Polish language or local regulations. This is why more and more foreigners are opting for the support of professional advisors.

The legalisation experts help to prepare all the required documents, complete the applications and also represent the client in contacts with the authorities. This makes the process faster and stress-free and increases the chances of a positive decision. W ID Poland We support foreigners at every stage - from legalising their stay, to setting up a business, to tax and administrative advice.

Typical mistakes when legalising residence

Many foreigners make similar mistakes: they submit an incomplete application, do not attach sworn translations of documents or do not check the validity of attached certificates. A missing signature, an out-of-date passport or an incorrect address are small things that can prolong the procedure by several months.

That is why it is so important that all documents are prepared carefully and in accordance with the requirements of the office. A good residence legalisation adviser will check every detail and help avoid formal errors that often end in a refusal decision.

How to combine legalisation of residency with business development?

Having a valid residence permit is not only an obligation, but also a real business advantage. Legal status in Poland enables one to apply for grants, loans and support from European funds. A foreigner in Poland registered as an entrepreneur can also conduct foreign trade, employ workers from other EU countries and travel freely within the Schengen area.

It is worth remembering that proper legalisation of residency also protects the company - in the event of an inspection or official audit, full compliance avoids problems and penalties.

Summary

The legalisation of residence and business activities in Poland are closely linked. Any foreigner who plans to develop a business in Poland must ensure legal status and the correct documents. Professional support from advisors saves time, money and stress.

If you are planning to set up a business in Poland or want to extend your stay, get expert help. The team ID Poland will help you prepare your application, choose the right form of business and ensure that the whole process runs smoothly and without errors.