The legalisation of residence in Poland is an important step for every foreigner who wants to live, work or study in our country. The process may seem complicated, but proper preparation of documents makes it much easier. Below you will find a practical list of required documents and tips on how to complete them.

Key documents

Regardless of the purpose of the stay, the application for legalisation is most often accompanied by:

• Application for residence - Completed and signed, available on the website of the provincial office or in the online system.
• Annex from the employer - If you apply for residency and work, your employer must fill in the appropriate form.
• Four up-to-date biometric photos - Such as for a passport, on a light background.
• Copy of passport - All pages saved, original to be seen when submitting documents.
• Stamp duty receipt - In 2025, it is £440 for temporary residence and work.
• Document confirming the purpose of stay - Most often an employment contract, a certificate from university or a family document.
• Health insurance - Proof of valid insurance in Poland.
• Supporting documents for financial resources - A bank statement, salary certificate or other document proving that you have something to live on.

Additional documents

Depending on your situation, the office may ask for:

• Information from the Governor - Confirmation that there is no Pole willing to take this job (not always required).
• Qualification documents - If your profession requires it.
• Power of attorney - If the matter is handled for you by an attorney.
• Civil status records - If the application concerns family reunification or the residence of children.
• Documents proving the legality of previous residence - Visas, previous decisions, residence cards.

Practical tips

• Check current requirements - Each provincial office may have its own specific guidelines. Take a look at the website of the relevant office.
• Prepare copies and originals - When submitting documents in person, have the originals with you for inspection and copies for filing.
• Documents sent by post - Copies must be notarised.
• Ensure completeness - Missing even one document can prolong the whole process.
• Translation - Documents in a foreign language must be translated into Polish by a sworn translator.

A well-prepared set of documents is a guarantee of a smoother process of legalising your stay. It is worth taking the time to carefully check and complete all required attachments.